Public Records

Public records include official city records such as ordinances, resolutions, staff reports, city council meeting minutes, the Ridgefield Municipal Code, and other related documents from the Ridgefield City Council.

Birth, death records, marriage, divorce, property and all court records are held by Clark County, not the City of Ridgefield.

For police records please click here, or contact the Ridgefield Police Department.


Request Public Records Online


Requests for Public Records By Mail or Email

The City of Ridgefield responds to requests for public records in accordance with RCW42.56. To make a request by mail or email, complete our Public Records Request Form. To submit your request, you may:

  • Email it to Julie.Basarab@ci.ridgefield.wa.us
  • Fax it to Office of the City Clerk at 360-887-0861
  • Mail it to The City of Ridgefield, 230 Pioneer Street, P.O. Box 608, Ridgefield, WA 98642
  • Deliver the form in person to Ridgefield City Hall at 230 Pioneer Street, P.O. Box 608, Ridgefield, WA 98642

Public records are available for inspection and access, subject to the following conditions:

  1. Some records are exempt from public inspection and copying and will not be provided. However, when exempt portions of public records can be redacted, the remainder shall be open to public inspection and copying
  2. The request must include the date as well as the name, address, and contact information of the requestor
  3. The description of the requested public records must be adequate to locate the records
  4. Inspection and copying must occur on city premises during normal business hours
  5. The records may not be removed, disassembled, or altered
  6. The City does not disclose lists of individuals for commercial purposes
  7. For large requests, copies may be provided in installments
  8. There is a charge for copies and mailing. For large reproduction requests, an outside vendor may be used and the requestor will need to pay for the costs

 


Response to Public Records Requests

Within five business days of receipt of a request for public records, the City will do one of the following:

  1. Make the records available for inspection or copying
  2. Send copies to the requestor if payment has been received or waived
  3. Provide a reasonable timeline of when the records will be available
  4. Contact the requestor to request clarification
  5. Deny the request, specifying the reason for denial

If the requestor does not receive a response within five days, he or she should contact the City to determine the reason for the delay.

The City of Ridgefield provides space to inspect records. Records are made available during normal business hours, excluding holidays.