Farmer's Market

First Saturdays Vendor FAQ

Now Accepting First Saturday Vendor Applications for May, 2021 and beyond!

Ridgefield First Saturdays are themed events from 9AM to 2PM on the first Saturday of each month. Each month has its own theme and schedule. Vendors are encouraged to visit the First Saturdays page for more information on each event.

Events are outside at Overlook Park (113 S Main Ave), or inside at the Ridgefield Administrative and Civic Center (RACC, 510 Pioneer Street) as indicated on each event. Customer admission is free for all events.

Download the Vendor Guidelines.

Frequently Asked Questions

What events can I be a vendor at in 2021?

We are continuing to adapt to the COVID-19 pandemic. At this time, we anticipate hosting First Saturday vendors from May 1, 2021 forward. 

How will I know if my application has been accepted?

You will receive an email response to your application within 14 days of it being received. If your application has been accepted, this response will include an approval notice and invoice for the applicable vendor fee(s).

All vendors will also receive a reminder email 8 days prior to the event confirming acceptance and including any important directions and information.

How much is the Vendor Fee?

The Vendor Fee is $25 for each event.

Can I apply for multiple events on one application?

You may apply for as many events as you wish at one time as long as it is prior to the application deadline. If you are approved for all of these events, full payment will be due 30 days from approval. We can not accommodate payment plans – if you are only able to pay for one event at a time you should only apply for one at a time.

What if I am representing a non-profit?

Non-profits who provide their 501(c)(3) number on their application will not be charged a vendor fee.

What if I need to cancel my attendance for an event?

Cancellations reported to Jessica Kipp, (360) 857-5019 at least 10 days prior to the event date will receive a full refund. Vendors who cancel less than 10 days prior to the event or no show will still be responsible for vendor fees.

COVID -19 GUIDELINES AND PRACTICES

All vendors must comply to all state guidelines for outdoor events, including:

  • All vendors, employees and persons in attendance shall wear face coverings before, during, and after the event.

  • All vendors are required to develop a comprehensive COVID-19 exposure control, mitigation, and recovery plan. The plan must include policies regarding the following control measures: PPE utilization; on-location physical distancing; hygiene; sanitation; symptom monitoring; incident reporting; location disinfection procedures; COVID-19 safety training; exposure-response procedures and a post-exposure incident project-wide recovery plan. A copy of the plan must be available for inspection by state and local authorities, but state and local authorities are not required to preapprove the plan. Failure to meet planning requirements may result in sanctions including the vendor’s business or the venue being shut down.

  • All vendors should encourage their employees to leave their workstations to wash their hands regularly and require them to do so before and after going to the bathroom, before and after eating and after coughing, sneezing or blowing their nose.

  • All vendors must make disinfectants available to their employees. 

  • All vendors shall clean and disinfect high-touch surfaces after each use using soapy water, followed by the appropriate disinfectants. 

  • All vendors must adhere to physical distancing requirements and have six feet of space between workstations or have physical barriers between them.

  • All vendors must inform employees and the host must inform all guests that they must self-screen for signs and symptoms of COVID-19 before arriving at the location.

For the most complete and up to date guidelines, please visit the governor’s website: https://www.governor.wa.gov/issues/issues/covid-19-resources/covid-19-reopening-guidance-businesses-and-workers

Vendor Guidelines

Selection Criteria: It is the intent to provide a mix and variety of vendors to maximize the interests of the vendors and customers. Therefore, vendors who offer duplicate products or services will be minimized. Preference will be given to vendors who fit the theme of the event, and then to regular vendors and vendors who are local to Ridgefield or close in geographic area. Vendors will be selected who offer a high-quality product, service or activity.

The City does not discriminate on the basis of race, color, gender, religion, disability, sexual orientation, age, nationality or other class protected by state or federal law.

Vendor Conduct: First Saturday is a community event and values varied cultures, beliefs and backgrounds of its vendors and customers. Courtesy, respect, integrity and professionalism are expected at all times and in all dealings. There is absolutely NO SMOKING allowed at Overlook Park at any time.

Vendor Fees: The vendor fee is $25 per event. If your application is approved, you will be invoiced for this vendor fee, due 30 days from the date of approval. If you apply for multiple events all fees will be due 30 days after approval. You may submit multiple applications each year, but we cannot accommodate payment plans for multiple events on one application. Non-profits who provide their 501(c)(3) number will not be charged.

Cancellation: If you need to cancel your attendance to an event, call Jessica Kipp, (360) 857-5019 at least 10 days prior to the event date for a full refund. Vendors who cancel less than 10 days prior to the event or no show will still be responsible for vendor fees.

Set-Up/Clean-Up: Vendors are expected to be completely set up and open for business no later than 8:45am and remain set-up and open until after 2pm. Set-Up will begin as early as 7:00AM the day of, unless otherwise noted. City staff will be at the event location to assist you to your spot.

Vendors are responsible for keeping their space safe, sanitary and attractive during the event and for cleaning up thoroughly afterward.

Electrical Service: There is limited electrical space at Overlook Park. Use of electricity must be requested on your application. Staff will assign an outlet to each vendor who is using electricity. Vendors must provide their own electrical cords. Acceptable extension cords will be a 2 or 3 pin plug, 10 or 12 gauge wire, and 50 feet of length or less.

Use of any outlet other than the one assigned is not allowed. If you are approved to use electricity, it will be noted on your Vendor Approval notice.

Parking: Parking is available at the schools, the gravel parking lot on N Main St across from the Sportsman’s, and on side streets. Avoid parking on South Main or in front of businesses. These spaces should be reserved for customers.

Booth Space: Spaces will be assigned with the best interest of the event in mind with consideration taken to ensure the best possible mix/variety of vendors that benefits both vendor and customer experience. Vendors will be notified of their booth space when they arrive for set-up on the day of the event.

Vendors are responsible for providing and setting up their canopy, sandbags/weights, tables, chairs, and table coverings. Overlook Park is windy, you will need sandbags or weights for your canopy.

Sales/Taxes: Vendors are responsible for their own sales transactions and currency.

Insurance: The City’s liability insurance covers the event, not individual vendors.

Questions?

Give us a call at (360) 887-3557 or email Events@ridgefieldwa.us

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